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SiCLOPS contains an integrated Stock Control and Purchase Order Processing module which includes functionality specifically required by the Service Industry. By managing the complete Purchase Ordering and Stock Control process, the system ensures everything purchased can be tracked, and nothing is used without its cost being accounted for.

Stock Control
The SiCLOPS Stock Control system has been designed specifically with the service industry in mind, and includes features not normally found in other 'off the shelf'' systems. Van Stocks, Linked technicians, Serial Tracking and 'Kitting' are just a few of the standard options available within the module.

Purchase Order Processing
The Purchase Order Processing system incorporates the facilities required in order to place Orders, Receipt goods, and Match Invoices. With full integration to existing Supplier files and Purchase Ledger, this system can be used for orders related directly to SiCLOPS jobs, or simply for those one-off items needed in the office.

Stock Types
Different types of Product may be defined within SiCLOPS, with each being handled according to its type. Some may not be considered 'Stock', but just a method of recording prices. As well as standard 'Description Only' and 'Unit' type items many others exist.

	'Volume' related items may be used for goods sold by the Square or Cube, e.g. Glass, or Concrete.
	'Time' based items may be used for things such as Labour per Hour or Hired Plant by the day etc.
	'Schedule of Rates' items can be defined to incorporate full breakdowns of complete 'jobs'. External S of R tables may also be used.
	'Serialised' items will be tracked from receipt, then usage to return. These are ideal for items such as 'Gas' in the Refrigeration Industry, where new legislation means that individual bottles have to be fully audited.

Van Stocks
Van Stock is an important feature for any company with field technicians, and the SiCLOPS Module handles it efficiently and securely, ensuring that everything purchased is accounted for.

Each field technician is linked to a 'Van' within the Stock system. Each may have different minimum stock and reorder levels etc.

All movements to vans, transfers between technicians and usage on jobs, are monitored and may be fully audited. Any purchase made specifically for a van can be transferred automatically to that stock holding.

Field technicians with SiCLOPS communications options can also make requisitions on stock, place orders, and view current stock levels in real time, using their mobile device.

Extensive reporting, including valuations, Usage and Stock Lists may be done for individual technicians at any time.

Purchase Ordering
The Purchase Ordering system is available from within the SiCLOPS Call handling system or separately off the main menu. This means that Orders can be raised directly from the job, or created as a separate function.

Orders may be for Stock, for own use or for specific jobs. One of the available options allows orders for a particular day to be viewed, checked and then batch printed.

A fully audited process may be performed by matching all GRNs as goods are received, and then by matching the Suppliers Purchase Invoice. Discrepancies can be notified automatically by setting allowable levels within the parameters.

A registration feature allows suppliers Invoices to be entered onto the system, and then allocated to the appropriate person for authorisation, before actually posting to the ledger.

Return to Vendor Notes may also be generated, together with matching of resultant Credit Notes.

Numerous reports are available, providing full audit trails, valuation of outstanding orders, analysis of purchases etc.

Fully Integrated
The Stock and POP systems are fully integrated within the rest of the Siclops system.

Stock categories against each item are also used with the Contract maintenance module. Different categories of parts may be charged at different rates of uplift or discount.

Requisitions for parts directly update the Stock system as and may be reported on and 'picked' by stores personnel before being transferred to the required 'van'.

Issues on jobs relate directly to stock held by technicians. Purchase Orders made specifically for jobs can be delivered directly to the 'van' or to the client site.

When Supplier Invoices are received, any difference in costs will directly update the relevant job.

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